Privacy Policy

 

Lyrics4Life | Songwriter Competition Last Updated: April 23, 2026

1. About This Policy

Lyrics4Life ("we," "us," or "our") is a non-profit organization dedicated to celebrating the art of songwriting for the purposes of supporting the community. This Privacy Policy explains how we collect, use, and protect the personal information of visitors and participants on our website and competition platform.

2. Information We Collect

From Competition Entrants:

  • Full name and stage name (if applicable)
  • Email address and phone number
  • Age and date of birth (to verify eligibility)
  • Song submissions (lyrics, audio/video recordings)
  • Payment information (for entry fees)
  • Supporting work (if requested, to demonstrate original works)

From General Visitors:

  • Pages visited and time spent on site
  • Referring website or search terms
  • Cookie and tracking data (see Section 7)

3. How We Use Your Information

We use your information to:

  • Process and evaluate your competition entry
  • Communicate updates, results, and announcements
  • Verify eligibility and prevent fraudulent submissions
  • Publish winner names, photos, and song excerpts (with consent)
  • Improve our website and user experience
  • Comply with legal obligations
  • Send newsletters or event updates (only with your opt-in consent)

We will never sell your personal information to third parties.

4. Sharing Your Information

We may share your information with:

  • Judges and adjudicators involved in the competition evaluation process
  • Service providers (e.g., payment processors, email platforms) who assist in operating our website — bound by confidentiality agreements
  • Legal authorities if required by law or to protect our rights
  • Sponsors or partners, only with your explicit prior consent

5. Data Retention

We retain your personal data for as long as necessary to fulfill the purposes outlined in this policy. Competition entry data is typically retained for 3 years following the competition close date for record-keeping and audit purposes, after which it is securely deleted.

6. Your Rights

Depending on your location, you may have the right to:

  • Access the personal data we hold about you
  • Correct inaccurate or incomplete information
  • Request deletion of your data ("right to be forgotten")
  • Withdraw consent for marketing communications at any time
  • Lodge a complaint with your local data protection authority

To exercise any of these rights, contact us at craig@lyrics4life.ca.

7. Cookies

Our website uses cookies to enhance your browsing experience. These include essential cookies (required for the site to function), analytics cookies (to understand traffic patterns), and preference cookies (to remember your settings). You can manage your cookie preferences through your browser settings or our cookie consent banner.

8. Children's Privacy

Our competition is open to participants of all ages; however, entrants under the age of 18 must have verifiable parental or guardian consent before submitting an entry or providing personal information. We do not knowingly collect data from minors without such consent.

9. Security

We implement industry-standard security measures including SSL encryption, secure servers, and restricted staff access to protect your personal information. However, no method of transmission over the internet is 100% secure, and we cannot guarantee absolute security.

Our website may contain links to external sites (e.g., streaming platforms, social media). We are not responsible for the privacy practices of those sites and encourage you to review their policies independently.

11. Changes to This Policy

We may update this Privacy Policy from time to time. Any changes will be posted on this page with a revised "Last Updated" date. We encourage you to review this policy periodically.

12. Contact Us

For any privacy-related questions or concerns, please reach out to:

Lyrics4Life — Privacy Officer 📧 craig@lyrics4life.ca 🌐 lyrics4life.ca